Holiday allowance
How Clockflux works out the holiday you have earned, used and still have available.
Setting it up
In Settings → Holiday, enter three things:
- Your annual allowance — the number of holiday days a full year gives you.
- The accrual mode — gradual or immediate, explained below.
- Your employment start date — optional. Only needed if you started partway through the year, so your first year’s allowance is prorated.
Gradual or immediate accrual
Employers handle holiday in one of two ways, and Clockflux supports both.
Gradual accrual earns one twelfth of your allowance at the end of each calendar month. With 25 days a year, that is about 2.08 days per month: by the end of June you have earned 12.5 days, and by 31 December the full 25.
Immediate accrual makes the whole year’s allowance available from 1 January — or from your start date, if you joined during the year.
Either way, you have earned the same amount by the end of the year. Only the timing differs.
Starting partway through the year
If you joined in the middle of a year, you are only entitled to part of that year’s allowance. Clockflux prorates it by the share of the year left from your start date: the remaining fraction of your first month, plus each full month after it, out of 12.
For example, starting on 16 March with a 25-day allowance: 16 of March’s 31 days remain (0.52 of a month), plus 9 full months from April to December, giving 9.52 months. That is 25 × 9.52 ÷ 12 ≈ 19.8 days for the first year. From the next year on, you get the full allowance.
Try your own numbers with the pro-rata holiday calculator, or read pro-rata holiday allowance explained.
Used, earned and available
The Holiday tab shows how much you have earned so far, how much you have used, and what is still available — earned minus used. Only personal days off count as used: sick days, public holidays and unpaid leave don’t touch your allowance (see the four kinds of day off). A half day counts as 0.5.
Personal days you have already booked in the calendar for later in the year show as planned, and only count as used once the date arrives. Clockflux adds used and planned days together and compares them with your total for the year; if they come to more, a warning shows how many days over you will be by the end of the year — while there is still time to change your plans.
The new year
On the free plan, each calendar year starts afresh with your allowance, and unused days don’t carry over. With Clockflux Pro you can turn on holiday carryover, so last year’s unused days are added to this year’s balance. Pro also has a holiday planner for mapping out the days you have left across the rest of the year, showing what it does to your year-end balance, and booking them in one go.